SSKC Constitution
CONSTITUTION (At May 2010 - AGM)
1. Name
The name of the organisation shall be the Selby Shotokan Karate Club,
Hereinafter referred to as the ‘SSKC’.
2. Objectives
The SSKC is established as a non-profit making organisation to pursue the following objectives:
a) To hold regular classes in the martial art of Shotokan Karate for beginners to experienced karateka at affordable rates.
b) Membership of a National Governing Body
c) Promoting and maintaining the highest standards of technical competence and safety in the art.
d) To cooperate with similar bodies with similar aims.
e) Providing equal opportunities for successful participation by all sections of the community.
f) The promotion of karate at a Regional, National and International level, and to further the art and sport of Karate-do.
3. Affiliation
The Club shall be affiliated to an association(s) that offers the highest standards of instruction and welfare provision.
Currently the SSKC is affiliated to:
JKS England and Wales
4. Membership
All members are subject to the Constitution of the Club and the regulations of the National Governing Body.
a) Membership of the club is open to all individuals provided they comply with this Constitution.
b) No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment or disability.
c) Each member shall be entitled to attend and vote at General or Annual General Meetings.
d) All members will have access to copies of the following:
i) a relevant Code of Conduct
ii) a copy of the Club’s Child Protection Policy
iii) a copy of the Constitution all of which are posted on the clubs website.
e) Members shall be enrolled as one of the following categories:
i) Full member
ii) Honorary member
f) Every member must hold and maintain an appropriate karate licence and personal “member to member” insurance through the SSKC.
5. Suspension, Refusal or Termination of Membership
a) The management committee shall be entitled to:
i) Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made.
b) The member may apply for reinstatement at the next general meeting.
c) Any member under suspension shall be barred from taking part in any match or event under the control of the club.
d) The management committee shall inform the member in writing of any decision to terminate their membership.
e) Notification of the termination of a membership will be forwarded to the Governing Body.
6. Members of the Management Committee
a) The Management Committee shall consist of the Senior Instructors and elected Officers.
b) Officers of the SSKC shall be elected at the Annual General Meeting of the SSKC. The officers of the club shall consist of:
i) The Chief Instructor (Chairperson)
ii) The Senior Instructor (Secretary)
iii) Treasurer
iv) Child and vulnerable adult Protection Officer
v) Fund Raising and Sponsorship Secretary
vi) Social Secretary
vii) Webmaster
c) The management committee shall be responsible for;
1) Carrying out the objectives of the SSKC
2) Formation of Policy for the SSKC
3) Imposing disciplinary measures in accordance with the clubs code of practice.
4) Make levies on members for financial contributions, obtaining funds and disposal of funds, assets and equipment at the Management committee’s discretion.
d) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.
e) The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.
7. Rules For The Management Committee
a) The Chairperson shall chair the meeting, or in his/her absence one of either the Secretary, Treasurer or a nominee from the committee in the event of all those mentioned being absent.
b) Fourteen days notice of any meeting of the management committee shall be given by the Secretary, except when:
i) The date of the meeting had been agreed at the previous management meeting, in which case seven days notice shall be given.
ii) In an emergency the Chairperson may call a meeting at four days notice.
c) The quorum shall be three of those Officers entitled to vote, as listed at Rule 6. b)
d) All members of the management committee as listed at Rule 6. b) Shall be entitled to vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) Meetings shall be open to all members of the club.
8. Finance
a) The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Rule 2, of this constitution.
b) The club shall have the power to raise money by means of yearly affiliation fees and training fees as determined by the Management Committee at the Annual General Meeting.
c) All monies shall be lodged in a bank account in the name of the club.
d) The Club will maintain a minimum of three active members, as signatories to sign cheques on behalf of the club two signatories shall be needed.
e) Only one family member can be a club signatory and all signatories must be over 21 years of age.
f) The financial year of the club shall run from April 5th to April 4th
9. General Meetings
a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:
i) Receive and confirm the minutes of the previous AGM.
ii) Presentation of the clubs financial statement for the year.
iii) Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees
iv) Presentation of Chairpersons report.
v) Election of officers to the management committee.
vi) Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson
Notice for an AGM shall be a minimum of 21 days.
A quorum for an AGM shall be 75% of club officials and 35% of adult membership.
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 25% of the membership.
ii) The Chairperson.
iii) 55% majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed.
10. Rules for General Meetings
a) A minimum of twenty-one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.
b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
c) All members shall register with the Secretary prior to the start of the meeting.
d) Each official and member shall have one vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) The quorum shall be one quarter of those eligible to vote, or 5 such members, which ever is the smaller.
g) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
11. Election Of Officers To The Management Committee
a) The members of the management committee shall be drawn from the membership (or parents), as defined in clause 4 of this constitution.
b) Candidates shall be elected by hand ballot at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
c) All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the secretary not less than fourteen days before the AGM.
d) Uncontested posts may be filled by nomination(s) and election at the AGM.
e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.
12. Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
13. The Dissolution Of The Club.
a) Any resolution to dissolve the club may be passed at any General Meeting provided that:
i) The terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that
ii) At least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that
iii) Such a resolution shall receive the assent of two thirds of those present and entitled to vote.
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1. Name
The name of the organisation shall be the Selby Shotokan Karate Club,
Hereinafter referred to as the ‘SSKC’.
2. Objectives
The SSKC is established as a non-profit making organisation to pursue the following objectives:
a) To hold regular classes in the martial art of Shotokan Karate for beginners to experienced karateka at affordable rates.
b) Membership of a National Governing Body
c) Promoting and maintaining the highest standards of technical competence and safety in the art.
d) To cooperate with similar bodies with similar aims.
e) Providing equal opportunities for successful participation by all sections of the community.
f) The promotion of karate at a Regional, National and International level, and to further the art and sport of Karate-do.
3. Affiliation
The Club shall be affiliated to an association(s) that offers the highest standards of instruction and welfare provision.
Currently the SSKC is affiliated to:
JKS England and Wales
4. Membership
All members are subject to the Constitution of the Club and the regulations of the National Governing Body.
a) Membership of the club is open to all individuals provided they comply with this Constitution.
b) No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment or disability.
c) Each member shall be entitled to attend and vote at General or Annual General Meetings.
d) All members will have access to copies of the following:
i) a relevant Code of Conduct
ii) a copy of the Club’s Child Protection Policy
iii) a copy of the Constitution all of which are posted on the clubs website.
e) Members shall be enrolled as one of the following categories:
i) Full member
ii) Honorary member
f) Every member must hold and maintain an appropriate karate licence and personal “member to member” insurance through the SSKC.
5. Suspension, Refusal or Termination of Membership
a) The management committee shall be entitled to:
i) Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made.
b) The member may apply for reinstatement at the next general meeting.
c) Any member under suspension shall be barred from taking part in any match or event under the control of the club.
d) The management committee shall inform the member in writing of any decision to terminate their membership.
e) Notification of the termination of a membership will be forwarded to the Governing Body.
6. Members of the Management Committee
a) The Management Committee shall consist of the Senior Instructors and elected Officers.
b) Officers of the SSKC shall be elected at the Annual General Meeting of the SSKC. The officers of the club shall consist of:
i) The Chief Instructor (Chairperson)
ii) The Senior Instructor (Secretary)
iii) Treasurer
iv) Child and vulnerable adult Protection Officer
v) Fund Raising and Sponsorship Secretary
vi) Social Secretary
vii) Webmaster
c) The management committee shall be responsible for;
1) Carrying out the objectives of the SSKC
2) Formation of Policy for the SSKC
3) Imposing disciplinary measures in accordance with the clubs code of practice.
4) Make levies on members for financial contributions, obtaining funds and disposal of funds, assets and equipment at the Management committee’s discretion.
d) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.
e) The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.
7. Rules For The Management Committee
a) The Chairperson shall chair the meeting, or in his/her absence one of either the Secretary, Treasurer or a nominee from the committee in the event of all those mentioned being absent.
b) Fourteen days notice of any meeting of the management committee shall be given by the Secretary, except when:
i) The date of the meeting had been agreed at the previous management meeting, in which case seven days notice shall be given.
ii) In an emergency the Chairperson may call a meeting at four days notice.
c) The quorum shall be three of those Officers entitled to vote, as listed at Rule 6. b)
d) All members of the management committee as listed at Rule 6. b) Shall be entitled to vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) Meetings shall be open to all members of the club.
8. Finance
a) The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Rule 2, of this constitution.
b) The club shall have the power to raise money by means of yearly affiliation fees and training fees as determined by the Management Committee at the Annual General Meeting.
c) All monies shall be lodged in a bank account in the name of the club.
d) The Club will maintain a minimum of three active members, as signatories to sign cheques on behalf of the club two signatories shall be needed.
e) Only one family member can be a club signatory and all signatories must be over 21 years of age.
f) The financial year of the club shall run from April 5th to April 4th
9. General Meetings
a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:
i) Receive and confirm the minutes of the previous AGM.
ii) Presentation of the clubs financial statement for the year.
iii) Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees
iv) Presentation of Chairpersons report.
v) Election of officers to the management committee.
vi) Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson
Notice for an AGM shall be a minimum of 21 days.
A quorum for an AGM shall be 75% of club officials and 35% of adult membership.
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 25% of the membership.
ii) The Chairperson.
iii) 55% majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed.
10. Rules for General Meetings
a) A minimum of twenty-one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.
b) The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
c) All members shall register with the Secretary prior to the start of the meeting.
d) Each official and member shall have one vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) The quorum shall be one quarter of those eligible to vote, or 5 such members, which ever is the smaller.
g) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
11. Election Of Officers To The Management Committee
a) The members of the management committee shall be drawn from the membership (or parents), as defined in clause 4 of this constitution.
b) Candidates shall be elected by hand ballot at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
c) All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the secretary not less than fourteen days before the AGM.
d) Uncontested posts may be filled by nomination(s) and election at the AGM.
e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.
12. Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
13. The Dissolution Of The Club.
a) Any resolution to dissolve the club may be passed at any General Meeting provided that:
i) The terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that
ii) At least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that
iii) Such a resolution shall receive the assent of two thirds of those present and entitled to vote.
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